Invitation to the Overte e.V. general assembly 2025

Saturday, December 6th at 19:00 UTC we will hold our annual general assembly for the Overte e.V. in Overte. While only active Overte e.V. members are allowed to vote, non-Overte-e.V.-members are also welcome to attend.

The planned agenda is as follows:

  • Decide on assembly leader.

  • Decide on assembly secretary. The secretary will fill out the protocol during the assembly.

  • Accounting report for 2024 and 2025.

  • Budgeting for 2026.

  • Accounting auditor report (Steve Pruneau).

  • Do we have someone that would like to become the accounting auditor? The accounting auditor cannot be a board member.

  • Board report.

  • Board member elections.

  • Vote on allowing the board to set membership fees for non-individuals at their discretion. [1]

  • Vote on hiring Julian Groß as done through board decision on 8th of July 2025. [2]

  • Vote on by-law change to specifically mention “approval voting” as the used board election system [3]

  • Protocol gets signed by the assembly secretary and assembly leader.

[1]: Currently, non-individuals (e.g. companies, universities) pay the same 60€ yearly membership fee as everyone else. Some bodies may be willing to pay more but cannot donate due to legal reasons.

[2]: The board already hired Julian Groß in accordance with § 6 The Board (3) Duties ( https://satzung.overte.org/en/#aufgaben ). The assembly should still vote on it to back the board in its decision (or fire me).

[3] Suggested change to § 6 The Board (4) Election:
From:
(…) Die Vorstandsmitglieder werden von der Mitgliederversammlung pro zu besetzendem Sitz im gesonderten Wahlgang bestimmt. In jedem Wahlgang geben die Mitglieder eine Stimme pro Kandidaten ab. (…)
(…) The board members are elected by the general assembly for each to be occupied seat in separate votes. During each vote, each member has one vote per candidate. (…)
To:
(…) Die Vorstandsmitglieder werden von der Mitgliederversammlung pro zu besetzendem Sitz im gesonderten Wahlgang bestimmt. Das genutzte Wahlverfahren wird auch als Zustimmungswahl bezeichnet: In jedem Wahlgang geben die Mitglieder eine Stimme pro Kandidaten ab. (…)
(…) The board members are elected by the general assembly for each to be occupied seat in separate votes. The used voting system is also referred to as "approval voting": During each vote, each member has one vote per candidate. (…)
Greetings from Germany
Julian Groß
Overte e.V. accountant
October progress report   Monthly progress report